📃 Add a Checklist to a Job

Checklists in Ascora provide a streamlined way to ensure that critical steps are never overlooked on a Job or Quote. By breaking tasks into bite-sized, repeatable items, you can guarantee consistency and quality across your workflows, whether you’re conducting routine maintenance or completing complex projects. Checklists can be added directly to a Job Card, created on the fly, or even set up as defaults for specific job types to speed up your process.

Below, you’ll learn how to:

• Add an existing checklist to a job or create a new one on the spot.

• Edit, reorder, and save checklist items to keep your team on track.

• Assign default checklists to particular job types for an automated, consistent approach.

By tailoring checklists to your business processes, you’ll help your team deliver consistent, high-quality work and ensure every job is completed correctly the first time.

📽 Watch the video guide ⤵

On the Job Card, choose the Details Tab.

Scroll down to the Job Checklist section.  You can choose to add an existing Checklist or create a New Checklist Item.

Add an Existing Checklist to a Job

1.  Click the Add Check List button.

2.  The Add A Checklist pop-up window will display.  Choose the existing Checklist you require from the dropdown menu then click the Add button.  The Checklist will now display.

Create a New Checklist for a Job

Click the New Item button and then click in the Name field and type the Checklist Item’s name.  Click the New Item button again to add another Checklist item – repeat to add as many Checklist Items as you require.  When ready, click the Save Job Checklist button.

Edit a Job Checklist

1.  To edit an Item on the Checklist, click the Edit button for that Item.  The Edit CheckList Item pop-up window will display.  Make the required edits and click the Save button.

2.  To change the order of the Items in the Checklist, click and hold on the arrows icon for the Item you wish to move - and drag the Item to the correct position in the Checklist.  Alternatively, click on the Item to highlight it and then click either the Move Up or Move Down buttons as required.

When ready, click the Save Job Checklist button.

Set up a Default Checklist per Job Type

You can set up a default checklist per job type and can also do the same for quotes.

1. Go to Administration → Jobs.

2. Click Edit (pencil) beside the Job name where you want to set up a default checklist.

In this example, we are setting up a default checklist for job type called Building Maintenance.

3. In the field Default Job Checklist, click the arrow

Once ready to proceed, click the Save button located on the lower right part of the box.