Contracts in Ascora provide a structured way to manage long-term service agreements with key clients, allowing for seamless job allocation and streamlined billing. Instead of invoicing for individual jobs, contracts group multiple jobs under a single agreement, ensuring efficient financial tracking and simplified client management.

When to Use Contracts

Contracts are ideal for businesses that:

✔ Provide ongoing services to clients across multiple sites

✔ Need to bill periodically rather than per job

✔ Manage large-scale maintenance agreements

✔ Want to track job allocations under a contractual agreement

For example, if you secure a $1,000,000 contract to maintain grocery stores for a large chain, Ascora lets you assign multiple jobs to this contract while ensuring only approved locations and services are covered.

How Contracts Work

A contract is defined by:

✔ A Billing Customer – the client responsible for payments

✔ A Defined Time Period – only jobs created within this period are included

✔ A List of Covered Sites – locations that fall under the agreement

Whenever a new job is created, Ascora automatically checks if it matches an active contract. If the job meets all criteria, it will be assigned accordingly. If a job doesn’t fit (e.g., capital works outside of the maintenance scope), you can easily remove it from the contract.

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If a particular Job does not fit the definition of a Contract - for example if may be a capital works Job and the Contract is only for Maintenance - it can be removed from Contract from the Job Details.