A well-structured scheduling system is crucial for keeping your team organized and ensuring jobs are completed on time. Ascora’s drag-and-drop Scheduler simplifies the scheduling process, giving you a clear overview of upcoming jobs, team availability, and resource allocation in real time.
With Ascora’s Scheduler, you can:
✔ Easily Assign and Adjust Jobs – Drag and drop jobs into available time slots, ensuring optimal workload distribution.
✔ Reduce Scheduling Conflicts – See team availability at a glance to prevent double bookings or unnecessary gaps in the schedule.
✔ Manage Multi-Day and Multi-User Bookings – Quickly schedule complex jobs that require multiple team members or extend over several days.
✔ Schedule additional bookings for a job – Easily add extra bookings for ongoing jobs, adjust durations, or assign more team members as needed to accommodate workload changes.
✔ Improve Visibility and Coordination – Keep track of unscheduled jobs, pending bookings, and upcoming commitments to stay ahead of deadlines.
By utilizing these tools, you can streamline job management, reduce admin workload, and ensure your team is always working efficiently.
Scheduling a Job
When you create a job but don’t assign a time, date, or user, it automatically appears in the Unscheduled Jobs List on the Scheduler. To schedule it:
- Navigate to the Scheduler Icon in the Top Menu
- Expand the Unscheduled Jobs List
- Drag-and-drop the job onto the Scheduler at the correct date, time, and user
Schedule a Job for Multiple Days and/or Multiple Users
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Double-click on the Schedule against the Time and User (any of the Users if scheduling more than one) for which you wish to Schedule the Job. The Create Booking pop-up window will display.
- Chose a Date to book the Job
- Edit the Start and End Times to set the duration of the Job booking
- Include a Time Window (if required)
- The Repeat for Days field allows you to book the Job to repeat over consecutive days. For example, by entering the value ‘3’, the Job will be booked on the booking date as well as the following two days – with the same start and end times and assigned Users.
- Assign the Job to one or more Users by clicking in the Assigned To box and choosing the desired User from the list. To assign more than one User, click the box again and repeat the process
- Add Booking Notes if required. These will be viewable on the Mobile App
When you are ready, click the Save button. The booking details will now show under the Bookings Tab on the Job Card and the Job will show on the Scheduler as per the details you have entered for the Booking.
Schedule an Additional Booking for a Job
1. On the Scheduler, locate the Job for which you wish to schedule an additional Booking and right-click the mouse.
2. Choose Allow Additional Booking from the pop-up menu.
3. A new Unscheduled Job has now been created and added to the Multi Schedule / Reattends List. You can identify it easily with the matching Job Number.
4. Schedule the additional Job Booking by clicking-and-dragging the entry onto the Scheduler. For assistance, see above on how to Schedule a Job from the Scheduler.
Edit the Duration of a Job Booking
To edit the duration of a Job booking, hover the mouse over the edge of the Job until the mouse pointer changes shape. Once changed, click-and-drag to extend or shorten the duration.
Edit the Time or Assigned User for a Job Booking
To edit the time a Job is booked in for, or the User for which the Job is assigned to, simply click-and-drag the Job booking to the desired time and User on the Scheduler.
Unschedule a Job
To unscheduled a Job, double-click the Job booking on the Scheduler to display the Job Details. Click the Unschedule Booking button.
Click the Yes, unschedule this booking button in the pop-up window. The Job will return to the Unscheduled Jobs List.
