⏰ Timesheet Rules

The Timesheet Rules settings in Ascora help automate the calculation of overtime and penalty rates, ensuring that work hours are processed consistently and accurately. This configuration is especially useful for managing field staff timesheets recorded via the mobile app. By defining rules such as when Time and a Half or Double Time applies, you can reduce manual adjustments, minimize errors, and gain a better understanding of your labor costs.

Key Features:

• Overtime Thresholds:

  Specify the number of hours after which overtime rates kick in. For example, if Double Time should apply after 10 hours, enter "10" as the threshold. This allows Ascora to automatically calculate additional pay based on the defined rates.

• Automatic Adjustment:

  Enable the option for Ascora to adjust entered times automatically. This means that if a user logs their hours in a way that doesn’t fully comply with your rules, the system will correct the values accordingly.

• Travel Time Exclusion:

  If you want to exclude travel time from overtime calculations, select the “Ignore Travel Time” option. This ensures that only productive work hours are considered when determining penalty rates.

How It Works:

When your field staff record their working hours, Ascora uses the configured rules to evaluate the total hours worked. For example, if your rule specifies that overtime begins after 8 hours, any time logged beyond that threshold will be calculated at the overtime rate you’ve set (e.g., 1.5 times the normal rate). This automatic adjustment helps maintain consistency across all timesheets and reduces the need for manual review.

Benefits:

• Accuracy: Automated calculations help prevent errors in overtime payments and ensure compliance with your company policies.

• Efficiency: By reducing manual adjustments, your administration team can save time and focus on other essential tasks.

• Cost Control: With clear rules in place, you have better visibility of labor costs, aiding in budgeting and profitability analysis.

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