Managing your Purchase Orders effectively is key to controlling costs, ensuring smooth job execution, and maintaining strong supplier relationships. Ascora provides a comprehensive suite of tools that streamline your purchasing workflow, helping you track supplies, manage approvals, and integrate purchases directly with jobs.
What You Can Do with Ascora’s Purchase Order Features:
- Create & Manage Orders – Generate blank purchase orders or create orders based on supplies already added to jobs.
- Approval Workflows – Enable Purchase Order Approval to ensure oversight and cost control before orders are placed.
- Bulk Processing – Combine multiple purchase orders, import existing ones, or reassign orders to different users as needed.
- Tracking & Search – Quickly locate purchase orders using the Search Function or utilize the Purchase Order Wizard for step-by-step guidance.
With these features, you can optimize procurement, prevent supply shortages, and maintain better financial oversight—all while keeping your projects running smoothly.
Quick Tip on Purchase Order Statues
⏭ Open - Not yet Sent out
⏭ Ordered - Order Placed with the Supplier - ie. The PO has been emailed off (or manually set)
⏭ Closed - We've received everything on the Purchase Order - ie. the Quantity Received is greater than or equal to the Quantity Ordered or they manually set it to Closed as they are not expecting any more items.
Creating & Managing Purchase Orders
🛒 Create a Blank Purchase Order
🔧 How to Create a Purchase Order for Supplies added on a Job
✨ Using the Purchase Order Wizard
Approval & Tracking
Modifying & Processing Purchase Orders
🔄 How to Combine Purchase Orders
🔃 How to Reassign a Purchase Order
↔️ How to Import Purchase Orders
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